POSITION SUMMARY: Responsible for the overall leadership, management, and oversight of Early Learning Programs. Directs, coordinates and organizes all activities and operations through the utilization of early learning program supervisors/managers and staff to obtain established goals and objectives.
CORE COMPETENCIES: Intentional Leadership, Emotional Intelligence, Culture Creator, Community Relations/Partnership, Flexibility, Budget/Grants Management, Communication, Innovation, Forward Thinking, Strategic Minded, Interpersonal Savvy, Analytical, Decision Making
ESSENTIAL JOB FUNCTIONS:
- Employs intentional leadership strategies to department personnel in an effort to develop and maximize talents, and create a culture where individuals feel a strong sense of well-being, well informed, and connected.
- Serves as a model and holds staff accountable to the commitment and adherence to the agency’s CORE values.
- Assures MFCS Early Learning programs meets all federal, state, local, contract/grant requirements and agency standards.
- Prepares and monitors program budget, and short term/long-range plans.
- Coordinates all public relations, communications and negotiation activities.
- Supervises, reviews and evaluates staffing activities.
- Develops, establishes, implements, and periodically reviews departmental program plans/strategies and goals/objectives.
- Collaborates with Policy Council and MFCS Governing Board to develop policies and procedures specific to programs.
- Prepares/designs reports of a complex nature. Reviews reports on activities, expenditures, compliance and analysis of measurable objectives.
- Regularly reviews safety practices and loss reports, implementing policies/procedures/discipline steps to address issues/problems/concerns.
- Participates in public/governmental meetings, local community events/meetings, etc. as appropriate. Serves on early learning coalitions as mandated.
- Responsible for preparing, conducting and assisting with training as necessary, including the training of Policy Council, Board of Directors, staff and parents. Also, may prepare, conduct and assist with training/make presentations to community, state and national organizations about Head Start/Early Head Start issues.
- Prepares federal and state grant applications.
- Maintains effective working interaction with peers, subordinates and outside contacts that will enhance the operation of the Head Start program.
- Develops and/or reviews contracts/agreements.
- Assures a well-functioning Policy Council is established and maintained to meet the Head Start Performance Standards and Head Start Act of 2007.
- Disseminates local, state, federal, and agency information to CEO, management team, Policy Council, and Board of Directors as needed.
- Acts as an advocate and role model for Head Start families.
- Assists in the development and implementation of the annual training plan, including pre-service, in-service, T/TA, and ongoing training requirements.
- Attends and actively participates in training programs, staff meetings, and other meeting/trainings.
- Maintains confidentiality in all aspects of client, staff and agency information.
- Organizes and prioritizes all assignments as directed.
- Participates in community activities that enhance Head Start programs as directed.
- Participates in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions.
- Uses and follows the policies/procedures of Head Start, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions.
Performs any additional duties as directed or assigned by supervisor/CEO, or other Executive level staff, as long as it doesn’t conflict with the CEO’s directives. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position.
Education: Bachelor degree in education, health, human services, business administration, or related field from an accredited college or university. Master’s degree in like field preferred.
Experience: 3-5 years of experience in program administration or related field and supervision/management. Preference will be given to candidates with 5+ years of experience.
Licenses & Certifications: Valid Florida driver’s license and be insurable by Company’s current carrier. Subject to Federal, State and Local legal requirements/background checks/clearance for working with children.
OTHERS SKILLS, ABILITIES, & EXPERTISE:
Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Sitting, standing for long periods of time, use of fingers, arms, hands and legs and voice/talking are constant. Good eyesight (correctable) and hearing (correctable) are essential. Squatting, walking, handling, grasping, stretching/reaching, bending at the waist, driving and light lifting and/or carrying (up to 15lbs) are frequent. Pushing, pulling, kneeling, balancing, turning, feeling, medium lifting and/or carrying (up to 30lbs) are occasional.
Equipment: Computer, facsimile, copy machine, calculator, cell phone, multi-line phone and other small office and instructional equipment and vehicle.
Skills & Expertise: Ability to work with limited direction. Knowledge of federal, state and local Head Start/educational/childcare laws, regulations, practices and standard operating procedures. Knowledge of available community resources. Knowledge of budgeting and organizational methods. Skills completing work with a high degree of accuracy. Knowledge of contract procurement and administration. Skill in developing policies, procedures and/or systems for implementing programmatic functions. Ability to evaluate programs and situations and make sound decisions in a crisis situation. Ability to effectively communicate orally and in writing. Knowledge of effective supervisory skills and methods. Ability to analyze and interpret data. Ability to use and operate a computer. Skills in public speaking and public relations. Skills in customer service and dealing with irate individuals and problem solving. Ability to establish effective working relationships with people, including supervisors, subordinates, co-workers, clients and business/governmental contacts. Ability to oversee, review, and coordinate the work of subordinates. Ability to understand budgeting principles/practices. Ability to prepare grant applications. Ability to prepare/create complex management and financial reports. Ability to maintain staff, child and parent confidentiality.
ENVIRONMENTAL JOB FACTORS:
Job Location: Primary location is the Head Start facilities in Hernando, Sumter and/or Volusia counties. Occasional travel to other counties.
Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle.